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Field House Infant School and Nursery

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Governing Body Terms of Reference

Field House Infant & Nursery School


Terms of Reference for the Governing Body


Membership and Quorum 


The governing body will be constituted in accordance with the school’s instrument of government.

The quorum of the governing body will be one half of the numbers of the body rounded up to the nearest full number – e.g. if the governing body comprises five members, then a minimum of three members must attend the meeting to meet the quorum.

Decide upon every matter by determination of a majority vote – where there is an equal division of votes, the chair will have the deciding vote. Each member of the governing body who is present at the meeting will be entitled to one vote.

The governing body may invite non-members to meetings to assist or advise on a particular matter or issue. Non-members will not be entitled to vote on any matters.

A professional clerk to the governing body will be appointed to minute meetings and ensure effective governance, by providing support, guidance and advice to the body. 


Remits & Responsibilities of the Governing Body:


  • To ensure clarity of vision, ethos and strategic direction.
  • To oversee the financial performance of the school and make sure money is well spent.
  • To oversee the educational performance of its pupils, and the effective and efficient performance management of staff.
  • To develop and review the long-term vision and agree priorities, aims and objectives.
  • To sign off policies, plans and targets for the school, ensuring these reflect the school’s vision and values.
  • To decide how and when progress of improvement priorities will be checked.
  • To review the strategic framework regularly.
  • To ensure compliance with all statutory requirements.
  • Hold senior leaders to account for the educational performance of the school and their pupils, and the performance of staff.
  • Undertake reviews and reports and offer feedback to the headteacher to help inform their decisions.
  • Obtain any external legal or independent professional advice, where necessary.


The Governing Body will:



  • Agree the constitutional matters of the governing body.
  • Meet as often as is necessary to fulfil its responsibilities, but at least six times per year.
  • Set the frequency and dates for governing body meetings.
  • Appoint or remove the Chair and Vice Chair.
  • Appoint or remove a clerk to the governing body.
  • Establish any committees and appoint a Chair and Clerk to any committee.
  • Suspend any governor where necessary.
  • Review the membership of the governing body and recruit new members as vacancies arise.
  • Review the skills of the governing body and use this information to inform the recruitment of new members and a training plan for governors.
  • Ensure all new governors are provided with a comprehensive induction programme.
  • Ensure consideration to succession planning and its importance.
  • Review the work of the governing body annually and make recommendations for any areas of improvement.
  • Ensure at least 2 governors are appointed to complete the Headteacher’s Performance Management.
  • Appoint a governor with responsibility for Health & Safety, Safeguarding and SEND.
  • Review, Approve and Monitor the school improvement plan
  • Monitor attendance and pupils and staff and governors.
  • Review and monitor the school’s equality information and objectives and ensure the equality if opportunity for all pupils.
  • Conduct regular monitoring visits to school and report back to governors on these.
  • Receive termly reports from the head teacher and the SBM.
  • Receive a termly report on safeguarding.
  • Receive a termly report on health & safety.
  • Review the school’s IDSR.
  • Review the school’s SEF.
  • Ensure compliance with the GDPR.
  • Agree on a policy monitoring schedule, separating statutory and good practice policies, and ensuring all statutory policies are in place.




  • Act as a critical friend to the school on all financial matters
  • Review the delegation arrangements annually
  • Approve the first formal budget plan of the financial year
  • Termly review of the school’s financial position
  • Authorise and review termly the 3 year financial plan
  • Set financial priorities through the School Development Plan
  • Authorisation of Statement of Internal Control and Best Value
  • Appoint and determine the salary of the Head Teacher
  • Authorisation of non-budgeted expenditure and virements
  • To ensure compliance with the School Finance Regulations and Procedures
  • To determine the arrangements and the scale of charges for the letting of school premises and other remissions.
  • Ensure that the principles of Best Value are followed when making decisions.


Teaching & Learning:

  • Discuss the curriculum offer and ensure it is broad and balanced and meets the needs of all pupils.
  • In collaboration with staff receive information about how the curriculum is taught, evaluated and resourced.
  • Review performance data in line with school performance targets and national outcomes.
  • Review the school prospectus and school website.


Governors will:

  • Declare any conflicts of interest or potential conflicts of interest annually and inform the clerk if there is any change to this.
  • Declare any conflicts of interest or potential conflicts in interest at the start of each meeting.
  • Complete an annual declaration of eligibility to serve as a governor and update the clerk if there are any changes in their eligibility status.
  • Governors will withdraw from the meeting if there is an identified or potential conflict of interest, or there is a motion to question their ability to remain impartial. Conflicts of interest are declared before the start of each academic year and at the beginning of each governing body meeting.
  • Abide by the Code of Conduct for the Governing Body and the Governing Body’s Standing Orders.

The Clerk will:

  • Circulate an agenda, copies of minutes of the previous governing body meeting, and any papers to be considered, no fewer than seven working days prior to the meeting.
  • Keep a register of any conflicts of interest which have been declared and publish this on the school website.
  • Minute any conflicts of interest at the beginning of each governing body meeting.
  • The clerk will take minutes of the meeting. This will be approved, by the chair of the governing body, as accurate representations of the meeting before they are handed to governing body members for final approval at the next governing body meeting. Following approval, the clerk will distribute the minutes to all governors.
  • Confidential minutes will only be shared with governors who were present at the meeting where the confidential item was discussed.
  • Maintain a register of attendance for each meeting to be published on the school website on an annual basis.


Calendar of business

The governing body will meet at least three times per year. The items of business that may be discussed and when are outlined in the governors work planner which is reviewed annually at the first meeting of each school year.



As per Regulation 20 and Schedule 6 of the Constitution Regulations


Terms of Reference approved by the Governing Body at their meeting on 7 October 2020.


Governing Body Terms of Reference (downloadable version)